Attendee Instructions
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IN-PERSON ATTENDEES
We are looking forward to seeing you at the JW Marriott San Antonio Hill Country Resort on Monday, August 25th!
Start your journey now and download our Conference Mobile App. Build your schedule, explore sponsors and exhibitors, and interact with other attendees all in the palm of your hand!
DOWNLOAD THE APP
1. On the device you’re bringing to the event, access the App Store or Google Play Store and search for the “Cvent Events” app. Once you’ve found the app, download it.
2. Open the app and search for “2025 Texas Child Care Administrators Conference: The Village” in the search bar and download the event.
3. Be sure you’ve updated the CVENT App to the most recent version via your app store.
** The Cvent Events App requires iOS 17 and higher or Android 13 and higher. Kindle Fire and other devices that use the Amazon App Store are not supported.**
LOG IN
Log in using your name and the email you used for your conference registration, then enter the verification code that was emailed and texted to you.
Here’s a quick troubleshooting guide.
Need more help? Email us at conference@tacfs.org.
Explore the app
Find everything you need to navigate the event onsite on our conference app!
Explore the full schedule of events and orient yourself with the hotel map.
Visit sponsor and exhibitor pages.
Learn more about speakers and see other attendees.
UPDATE YOUR SCHEDULE
Navigate to “All Sessions” or “My Schedule” to see sessions. Add or remove sessions on your schedule using the + or √ buttons.
CEs and Session Evaluations: To receive an automatically generated Certificate of Attendance, you must enter the session code into the survey link in the App and click “Done.” This code will be provided to you at the end of each session you attend.
To enter the code, navigate to the schedule and select the session you attended. Find the survey link at the bottom of the session listing. Open the survey and enter the 5-digit code provided at the end of your session in the first field. Scroll down to complete the survey (optional but very much appreciated). Don’t forget to click “Done” at the end of the survey. If you prefer the old school version, use this Attendance Verification Form. For Continuing Legal Education, use this form: CLE Reporting Form – In Person
All in-person registrants also have access to the Conference Attendee Website! You’ll be asked to log in the same way you logged into the App. All virtual sessions will be available on demand for 90 days after the event.
We’ll See You in San Antonio!
Location: 23808 Resort Pkwy, San Antonio, TX 78261, Conference Center See Resort Map
Parking: Self-parking is $29 per day; valet is $45 per day.
Conference Check-In: Check-in begins Monday, August 25th at 8 a.m. on Level 1. All conference attendees should check in to get their name badge and conference program.
Sessions: The first session begins Monday, August 25th at 10 a.m., and our opening general session begins at 12:20 p.m. Day one lunch is on your own.
Dining Options: You can find dining options at the JW Marriott here.
DON’T MISS THESE OPPORTUNITES FOR NETWORKING AND FUN!
Monday, August 25th 5:30-7 p.m. in the AOC Outreach Services Hall on Level 1
Join us as we celebrate the start of Conference! Enjoy appetizers, networking, and a cash bar.
Wednesday, August 27th, 7:30 a.m. in the Village Square on Level 2
Join us for a fun-filled morning of music along with breakfast.
Play the Exhibitor Bingo game and complete our Scavenger Hunt for a chance to win prizes!
Don't forget to visit our industry-leading exhibitors in the Village Square on Level 2. Refreshments are served in the exhibitor hall during breaks throughout the conference.
TACFS 50th Anniversary Party
Join us on Sunday, August 24 from 5-7 p.m. at Rebecca Creek Distillery for our 50th Anniversary Celebration as we celebrate a half century of serving children and families in Texas!
VIRTUAL ATTENDEES
Explore the Conference Attendee Website for everything you need to know to join the conference virtually!
Build your schedule, explore sponsors and exhibitors, and interact with other attendees all in the comfort of your home or work space!
How to Join Virtually
1. Click the button below to enter the website.
2. Log in using your name and the email you used for your conference registration.
3. You’ll receive a verification code via email and text that will grant you access to the event.
4. Enter the code and you’ll be admitted to the website.
Here’s a quick troubleshooting guide for navigating the website.
Need help? Email us at conference@tacfs.org
Using the Conference Attendee Website
Navigate to “Schedule” then to “All Sessions” or “My Schedule” to see sessions. Add or switch sessions on your schedule by clicking “Add.”
Join sessions when they begin by clicking the “Join session” button to access the session video or live stream. The Join session button will be available five minutes before the session start time.
CEs and Session Evaluations: To receive an automatically generated Certificate of Attendance, you must enter the session code into the survey link on the website and click “Done.” This code will be provided to you at the end of each session you attend.
Find the survey link on the right side of the screen. Open the survey and enter the 5-digit code provided at the end of your session in the first field. Scroll down to complete the survey (optional but very much appreciated). Don’t forget to click “Done” at the end of the survey. If you prefer the old school version, use this Attendance Verification Form. For Continuing Legal Education, use this form CLE Reporting Form – Virtual
All virtual sessions will be available on demand for 90 days after the event.
VIRTUAL CONFERENCE TIPS
The Conference Attendee Website is compatible with the latest versions of Chrome, Firefox, Safari, and Microsoft Edge.
Log in to the website in advance to make sure you don’t have any issues.